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Procedure for the deposit of AMC/WAW archive collections in Wales

A key objective of the Women’s Archive of Wales is to identify, rescue and preserve materials relevant to women’s lives, past, present and future. This is to be achieved through the active collecting of relevant records, and arranging for their deposit in an appropriate, recognised repository. The scheme here described, with the forms and terms of deposit attached, has been accepted by the organisations forming the Archives and Records Council Wales (ARCW), which includes all local authority Record Offices, several university and national institutions, all of which have professionally qualified staff.

The principle of the deposit scheme is that collections are offered to the Women’s Archive of Wales, which directs them to an appropriate repository. The appropriate repository will be that with the closest links, geographically or thematically, with the creator of the collection. The choice of repository will be made in consultation with the owner of the records and the Women’s Archive of Wales Archive Adviser and the repository concerned.

The physical transfer of collections can be directly between the owner and the agreed repository, or via the Women’s Archive of Wales Committee, or via the Archives Advisor, as appropriate. The collections will be administered by the repository, which will acknowledge receipt, and hold the collection under the title of Archif Menywod Cymru / Women’s Archive of Wales.   Thus a virtual collection will be established, physically dispersed, but held under the name of Archif Menywod Cymru / Women’s Archive of Wales and accessioned by the Women’s Archive of Wales for their records.

The Original Owner (Donor) will:

Archives Advisor (Glamorgan Archives) will:

The Women’s Archive of Wales (the Depositor) will:

The Repository will:

January 2012

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